Race Instructions

PLEASE READ ALL THE INSTRUCTIONS CAREFULLY AS THIS YEAR THE RACE IS DIFFERENT !!

 

RACE NUMBERS

Numbers will be POSTED to all 10 mile contestants and most 10K contestants.  If you entered the Cockerel 10K after Wednesday 23rd June 2021 then you will collect your race number at Race HQ on Race Day.  Please collect it from the ‘Information Tent’.

 

TIME AND PLACE

Sunday 11th July 2021.  Report to the Race HQ which is at ‘The Big Field', Dorking Rugby Club, Kiln Lane, Brockham, RH3 7JR.

  • 10 Mile runners : Please arrive at Race HQ before 8:30 a.m. to allow time to be escorted to the Start under COVID-19 rules.

  • Cockerel 10K runners please arrive between 8:30 a.m. and by 9:00 a.m. please to avoid too many crowds.

We would prefer it if you DON’T bring supporters this year – sorry!

 

ON THE DAY

If you or anyone in your household are showing any signs of COVID-19 symptoms then please do not turn up to run.  You would be risking the health of your fellow runners as well as your own health.

 

THERE ARE NO ENTRIES ON THE DAY 

 

POST RACE

If for any reason you test positive for COVID-19 in the week after the race, you must let the Race Director know at :  jellyassociates@yahoo.co.uk

 

LOCATION AND PARKING

Please do NOT go directly to Brockham Green.  Any runner doing this would be ignoring COVID-19 control instructions and may be disqualified.

 

All competitors must go to the Race HQ on race day.  This year the Race HQ will effectively be the start of the race due to risk management for COVID-19.

Race HQ is  ‘The Big Field', Dorking Rugby Club, Kiln Lane, Brockham, RH3 7JR.  Parking is as detailed below.

 

Most travelling by car will use the A25 Dorking/Reigate Road, including those having to use the M25 motorway who should turn off at Leatherhead (Junction 9) or Reigate Hill (Junction 8). Brockham Lane is approximately one mile east of Dorking Town Centre. Motor vehicles must not be parked in the road, but on the 'Big Field' off Brockham Lane.  Please park neatly and tightly, as instructed. Please do not use the car park by the race headquarters which is for sole use of the race officials (unless directed to do so by the parking marshals). Vehicles must be kept off the football pitches. In addition, parking is not permitted on Brockham Green for safety reasons and you shouldn’t be going there direct anyway!!

 

RACE HQ

  • Toilets : There are toilets at the Race HQ.  There are 2 sets of toilets for both men and ladies.  There will be 2 sets of queues for the toilets – please see diagram below of the Rugby Club pavilion which shows location of the toilets.  The number of toilets will be less than usual due to COVID-19 restrictions so queues may be longer.  Please sanitize your hands using the sanitizer provided before and after using the toilets.  Face masks will be required to be worn in all of the toilet areas and when queueing for the toilets.   Maybe plan a stop on your journey instead?

  • Emergency toilets will also be available in the Village Hall on Brockham Green but we would ask you to only use these in an emergency.  Again face masks will be required to be worn.

  • Bag-Drop : Please leave your bags in your car if at all possible.  There will be a bag-drop gazebo where you can use the tear-off strip from your race number attached it to your bag and leave it in the bag-drop gazebo near the Finish Line.  Please sanitize your hands using the sanitizer provided before and after placing your bag with the race number tear-off strip attached as directed by the marshal.  Any valuables left in your bags will be at the owners risk.  With space limited we would ask everyone to please leave their bag in their car if possible.

  • Refreshments : There will be no refreshments available this year due to COVID-19 restrictions.  Sorry!

  • The Start : The assembly points for the Start will be alongside the post and rail fence surrounding the First XV rugby pitch.  Assembly points will be erected with RACE NUMBERS displayed.  ALL RUNNERS – BOTH 10 MILE and 10K COCKEREL runners please collect by the sign containing your race number and wait in a socially distanced manner to be called forward over the PA system.  You will be directed to the start in small groups.  Please do not go until your group is called.  This is all part of the COVID-19 control measures so you may be disqualified if you ignore this instruction.  The start is around a 10 minute 1K walk from the Rugby Club and will be marshalled along its full length.  Please keep moving at a steady pace.  At Brockham Green runners should immediately enter the start funnel and you will be started straight away as a continuous stream.

The first group of runners for the 10 mile race will set off from the Rugby Club at 8:45 a.m. to get to the starting funnel on Brockham Green for as near to a 9:00 a.m. start as possible.  Remaining 10 mile runners will follow at a controlled socially distanced pace as instructed by the marshals.  We hope to get all 10 mile runners over the start line by 9:40 a.m. 

The 10K Cockerel race runners will follow on once all the 10 mile contestants have been released but they will not leave the Race HQ  before 9:30 a.m.   It is hoped to start the first group of 10K runners around 9:45 a.m. but this will obviously depend on how quickly we can set the 10 milers off.

 

BROCKHAM GREEN STARTING FUNNEL

There will be one starting funnel for both the 10 mile and 10K races.  Your timing chip attached to your number will know which race you are in and will start your time when you run over the set of mats assigned to your race.  If you are a 10 mile runner you will start as you cross the first set of mats.  You will then cross a second set of mats after about 40 metres.  This is the 10K start.  Running over this mat will not affect your timing chip.  For the 10K runners the reverse will apply – as you run over the 10 mile starting mat your chip will NOT activate.  It will only activate when you cross the 10K set of starting mats.

 

THE RACE

ENTRY-TEN MILE RACE and 10K RACE All competitors must be 17 years of age on the day of the 10 mile race to compete (or 16 years of age for the 10K race). The waterproof number must be worn on the front of your vest. The timing chip is an integral part of the race number.  Race numbers will be posted to all entrants who entered before Wednesday 23rd June 2021.  This was the closing date for the 10 mile race.  The 10K Cockerel race ONLY then reopened for 2 weeks and will close on Thursday 8th July 2021.  Entries for the Cockerel 10K between 23rd June and 8th July should pick their Race Number up from the Race HQ on the Race Day at the Information Tent. 

No registration for team entries is required but must comprise same sex, with first four home to count of runners entered on or prior to race day. Wheelchair competitors will be started 5 minutes earlier at around 08.55/09:35 for safety reasons. 

 

THE ROUTE AND RACE INFORMATION

The 10 Mile race: There will not be a pace car this year as there will not be a ‘mass’ start. The course has been accurately measured at ten miles - Certificate of Course accuracy number SEAA 21/152. The race is a circular route consisting of a small inner loop and a larger outer loop. 

The Cockerel 10K race: The 10K runners will be set off as soon as the 10 mile runners have cleared the start. The 10K course consists of a single circular route which is the outer loop of the 10 mile road race route and has a Certificate of Course accuracy number SEAA 21/151. 

All junctions will be marshalled, with accurate mile and kilometre markers along the routes. The three water stations are at 2.5 (4K), 5.5 and 8.3 miles. (The 10K race misses the 2.5 mile water station but passes the 2nd and 3rd ones which will be at 2.7K and 7.2K . An ambulance and/or motorcycle paramedic will stationed on the race route to ensure that medical cover can reach any runner reported to need assistance as quickly and efficiently as possible. A sweep bicycle will accompany the last runner around the route.  See attached map.

 

WATER STATIONS

It is now our intention to have water stations unless COVID-19 regulations change before the race.  They will be operated in a safe manner.  Runners are asked to take no more than one cup of water at each of the three water stations.  These will be handed out by marshals wearing appropriate PPE.  If you think you might need more water than this then please provide your own water supply by means of a back-pack or carry a bottle.  The race is in the middle of July so it may well be hot.  There will be plenty of water at the finish.

 

HEADPHONES

USE of ALL FORMS OF PERSONAL STEREOS AND MP3 PLAYERS PROHIBITED.   As it is your responsibility to follow instructions from the marshals and race officials and not to put yourself or fellow runners at risk, use of MP3 players, iPODS and ALL similar devices is not allowed for safety reasons.  Anyone seen to be wearing ear/head phones of any description will be disqualified. 

 

GENERALLY

Please accept instructions given by the Marshals who have a difficult job with roads open to traffic especially this year!  PLEASE TAKE CARE - keep well to the left at all times and be extremely careful on blind bends. The finish is on the ‘Big Field', just over 200m after runners enter from Kiln Lane, with the final 150 metre run-in to the finishing arch this year being a straight sprint!  Your time will be recorded as you cross the line. Please continue running and move into and away from the funnel as quickly as possible. Drinks in the form of bottled water will again be available after you cross the Finish Line. Please note that dogs or wheeled carriages are banned from the race but racing wheelchairs are permitted. Runners must NOT be accompanied or followed by others on cycles (with the exception of the official race sweep) or any kind of motorised vehicle.

 

PRIZES and PRESENTATION

Everyone will get a medal!  Please pick it up plus a lanyard after you pass through the Finish Arch.  Please only take ONE MEDAL AND LANYARD EACH.   If a friend of yours ends up in the medical tent we will make sure they get their medal. 

We will also have a number of valuable spot prizes.  These will be given out on a random basis with raffle tickets handed out to the lucky few at the finish line and you take that raffle ticket to the prize tent and you will be given the prize allocated to that ticket.  The prize is NOT NEGOTIABLE!!

As there will not be a ‘mass start’, it will not be possible to give race position prizes out on the day.  All race position prizes will be sent to prize winners.  Special prizes awarded to the first three men and first three females to finish in both races. There will be no distinction between seniors and veterans for the main prizes. However, small trophies will be awarded to both men and women in the following categories for the Ten Mile Race.  1st/2nd/3rd runner in age groups 17-29, 30-39, 40-49, 50-59, 60-69 and 1st over 70.   In addition, there will be team prizes for the first three men’s teams and first three ladies’ teams to finish, first four in each team to count. For the 10K race, age group prizes will be awarded proportionally to the number of runners entered.  Trophies are  restricted to one per competitor ie. if you win one of the 1st, 2nd, or 3rd place overall race prizes then you wont also win an age group prize.  This is in an effort to spread the prizes a little!

 

RESULTS

A full set of results will be published and available to competitors. Results will be available on the Race Timing Solutions website and via www.dmvac.org.uk within 24 hours. Surrey Championship race results will be dealt with separately.

 

REFRESHMENTS/CATERING 

Apart from the water bottles, there will be NO refreshment provided before or after the race due to COVID-19 restrictions.

 

AVOID DEHYDRATION

The weather at the beginning of July is usually hot and humid and we offer the following basic advice: don’t drink alcohol for at least 24 hours beforehand, take on water or preferably a electrolytic fluid or sports drink in small quantities at regular intervals before, during and after the race AND don’t wait until you feel thirsty – keep hydrated. More detailed advice can be found on running websites. E.g. https://www.realbuzz.com/articles-interests/nutrition/article/10-must-knowhydration-tips/

Screenshot 2021-07-06 at 15.38.50.png